Job Opening: Controller/Human Resources Director

National Association of Scholars
12 E. 46^th Street, 6^th Floor
New York, NY 10017

The National Association of Scholars (NAS) is a $1.4 million non-profit higher education reform organization. The NAS upholds the standards of a liberal arts education that fosters intellectual freedom, promotes virtuous citizenship, and searches for the truth. To learn more about NAS, visit www.nas.org.

Responsibilities include:

• Accounts receivable and accounts payable
• Payroll
• Human resources
• Compliance
• Office operations
• Auditor assistance
• Working with bookkeeper

*see responsibilities in detail below

Requirements:

• Human resources experience
• Accounting experience
• Knowledge of state and federal laws and regulations
• Experience with QuickBooks software preferred
• Non-profit background preferred
• Ability to work independently and handle multiple projects
• Strong verbal, written, and interpersonal communication skills, professionalism
• Commitment to uphold strict confidentiality 

Responsibilities in detail:

1. Accounts Receivable
   • Receive incoming checks
   • Prepare and deliver bank deposits
   • Review bank statements
   • Manage manual cash receipts journal
   • Prepare and input data into electronic journals
   • Request funds transfer (UBS)
      
2. Accounts Payable  
   • Assign account number segments for each check prepared
   • Prepare expense reports
   • Print, co-sign, and copy checks
   • Mail check payments
   • Request stop payment orders (when necessary)
   • Close books each month’s end
   • Submit “void check” request to bookkeeper (when necessary)
      
3. Human Resources 
   • Call in bi-weekly payroll
   • Review payroll reports for accuracy
   • Record time and attendance
   • Process “new hire” requests
   • Request and complete new jurisdiction orders
   • Provide insurance request(s) or cancellation(s) to Insurance Benefits Manager
   • Retirement Accounts: Calculate bi-weekly percentages, entering data onto online account forms
      
4. Compliance 
   • ​Prepare and submit annual renewal forms for the following insurances:
     Gallagher-Bollinger:
     • Directors and Officers Liability
     • Professional Media
     • Fire
     • Unemployment & Disability
   • Notify/verify payroll processing company of tax changes
   • Submit annual PCI compliance application (for credit card charges)
   • File annual IRS renewals for NAS state affiliates
5. Administrative assistance
   • Compose quarterly budget reports
   • Create & maintain filing system (vendor, books, members, and foundations)
   • Answer AP or AR telephone or written inquiries
   • Process email request(s)
   • Order office supplies and/or office equipment
   • Update foundation files with check and acknowledgment copies
   • Organize & manage office move (when needed)
      
6.  Annual Audit Assistance
   • Answer questions and provide copied documentation for audited year
   • Obtain president’s signature
   • Copy completed tax forms & send certified mail
7.  Honoraria Orders

   Receive and process list of honoraria recipients from Academic Questions Managing Editor

 

Applicants should send a cover letter, resume, and list of 2-3 professional references to Ashley Thorne, Executive Director, [email protected].